Position Description
We are seeking a proactive and organized Executive, Facilities & Services to join our team. This role is ideal for individuals who excel in coordination, communication, and operational support within a professional office environment. As a Facilities Executive, you will be responsible for supporting the Assistant Manager, Finance and Facilities in all aspects of day-to-day operations.
Key Responsibilities
Facilities & Logistics
• Oversee maintenance of classrooms, offices, and common areas.
• Coordinate with vendors and contractors for facility upkeep and improvements.
• Manage maintenance requests and ensure timely, well-documented resolution.
• Supervise service contractors (e.g., cleaning, pest control, landscaping).
• Investigate faults and implement preventive measures.
• Support office moves, furniture setups, and workspace arrangements.
• Manage meeting room bookings and event space readiness.
• Ensure equipment and logistics are in place for events.
Stationery, Supplies & Pantry Management
• Monitor and manage inventory of office and pantry supplies.
• Coordinate procurement, restocking, and distribution through approved vendors.
• Maintain organized storage and accurate usage records.
• Ensure pantry cleanliness and functionality of appliances (e.g., coffee machines, water dispensers).
• Respond to staff feedback and adjust supply levels to meet needs and reduce waste.
Health, Safety & Compliance Support
• Report safety hazards and assist in implementing corrective actions
• Support emergency procedures and drills in collaboration with safety officers
• Implement safety protocols and emergency response procedures, including collaborating with relevant authorities to ensure school compliance with safety regulations
Qualifications & Skills
Education & Experience
• Diploma or bachelor’s in business administration, Facilities Coordination, or related field
• Experience in an administrative or coordination role. Experience in an educational sector will be preferred
• Technical competency in AV Systems /Fire Protection/Room Booking will be highly preferred
Skills & Attributes
• Possess good practical knowledge in building maintenance with initiative and good analytical skills
• Ability to work independently as well as a team player
• Assist promptly in emergencies or extremely hands-on
• Be an active Emergency Response Team member
• Strong organizational and communication skills
• Attention to detail and ability to manage multiple tasks
• Proficiency in Microsoft Office
Working Conditions
• Office-based with occasional walkthroughs or inspections
• Flexible working hours depending on the needs for events, evening classes or any other urgent matters
• Collaborative work environment with regular interaction across departments
Application
Interested applicants are invited to email their resume to: singapore-careers@newcastle.edu.au. Please state the following as the email subject – “Executive, Facilities & Services”.
Only shortlisted candidates will be notified.